Plain-English guides to fix common QuickBooks Online problems. Written for small business owners, not accountants.
When Miscellaneous or Other Expenses make up a large portion of your revenue in QuickBooks Online, it usually means transactions aren't being categorized properly. Here's what to look for.
Read article →When your Cost of Goods Sold exceeds your revenue in QuickBooks Online, your gross profit goes negative. Here's what typically causes it and why it deserves a closer look.
Read article →Payroll that varies significantly from period to period — without a clear reason — can signal recording errors in QuickBooks Online. Here's what inconsistent payroll looks like and why it matters.
Read article →If your QuickBooks Online shows revenue being recorded but no corresponding change in cash or accounts receivable, something in the recording workflow may be off.
Read article →If your net income and the change in your equity section don't line up on your QuickBooks Online Balance Sheet, something in your books needs attention. Here's how to think about it.
Read article →The Due To/From Owner account is meant for short-term transactions — not a permanent catch-all. If it has a growing or unexplained balance, here's what it means and how to think about it.
Read article →Recording a major asset purchase as an expense is a common bookkeeping mistake that overstates costs and understates asset value. Here's how to spot it in QuickBooks Online.
Read article →If your loan payments show no interest expense in QuickBooks Online, your books are missing a real cost — and your loan balance on the Balance Sheet may be wrong too.
Read article →If you're taking money out of your business but it's not going to a proper equity account, your Balance Sheet is wrong and your net income is understated.
Read article →Recording a loan as income is one of the most consequential bookkeeping errors a small business can make. Here's why it happens and what it costs you.
Read article →Profit and cash are not the same thing. If your QuickBooks Online shows strong net income but your bank account keeps shrinking, here's exactly why — and what to look for.
Read article →If you have equipment, vehicles, or other long-term assets on your books but no depreciation recorded, your financials are overstating asset value and missing a real expense.
Read article →Accounts Payable should always be a credit balance. If it's showing as a debit, your books have a recording error that needs to be tracked down and corrected.
Read article →Accounts Receivable should always be a positive number. A credit balance here is a red flag that points to a specific recording error — here's how to spot it in QuickBooks Online.
Read article →A suspense account with a balance means transactions are parked somewhere they don't belong. Here's what it is, why it's a problem, and how to clear it in QuickBooks Online.
Read article →If your retained earnings balance doesn't match what it should be, your Balance Sheet has an error. Here's what causes a retained earnings mismatch in QuickBooks Online and how to fix it.
Read article →Loan payments are not business expenses — but most small business owners record them that way. Here's why it's wrong, what it costs you, and how to fix it in QuickBooks Online.
Read article →Using one account for both personal and business spending is one of the most common small business bookkeeping mistakes. Here's why it matters and what to look for in QuickBooks Online.
Read article →A negative bank account balance in QuickBooks Online almost always means a bookkeeping error — not an overdraft. Here's how to figure out what happened and fix it.
Read article →If a significant number of your transactions are sitting in uncategorized accounts, your financial reports may not be telling the full story. Here's what to look for in QuickBooks Online.
Read article →Duplicate transactions silently inflate your revenue and expenses — and they're more common than you'd think. Here's how to find them and clean them up in QuickBooks Online.
Read article →A Trial Balance that doesn't balance is a serious red flag. Here's what causes it, why it matters, and exactly how to track down and fix the problem in QuickBooks Online.
Read article →A balance in Undeposited Funds means payments are stuck in a holding account and haven't been matched to your bank. Here's how to understand it and clear it out for good.
Read article →Opening Balance Equity is a temporary account that should always be zero. If it has a balance, here's what it means and exactly how to fix it in QuickBooks Online.
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